Meeting Management
Ensuring an Outstanding Event
Staff and attendees alike need to be able to hit the ground running once the event begins. We save your attendees the headache of registering on-site with online advance registration processing. We prepare individual registration packets for registered attendees so that arriving and checking in is a breeze – and attendees are ready to go with the information they need pre-packaged in their personalized registration badge.
From there, armed with a Mobile Meeting Guide in their hand, attendees will be able to easily access their schedule, tickets, and registration information, view floor plans and directions, lookup faculty and speaker details, check out digital poster sessions, and use the audience response tool to interact during lectures. With the Mobile Meeting Guide, staff can send real-time alerts and updates to all your attendees to instantly notify them of any important announcements.
Getting Started
- Let us process advance registrations and confirmation letters through our secure online registration portal
- Let us monitor and provide incremental registration reporting to board and committees leading up to your event
- Let us prepare personalized meeting registration packet badges for all registrants and exhibitors
- Let us work with your membership committee to plan for easy membership recruitment efforts on site
- Let us provide tickets, evaluation forms, signage and other materials as prepared by in-house graphic design department to make the flow of your event as seamless as possible
On-Site Management
- Let us conduct a pre-conference meeting with the event site staff to ensure a smooth and engaging conference
- Let us provide on-site meeting registration and management staff available to leadership and attendees throughout the conference
- Let us organize and coordinate all meeting setups including audio visual equipment in advance of program start times
- Let us engage members through new member welcome receptions and social events
- Let us provide active guidance and presence in membership committee meetings and board meetings on site throughout the course of the event
Wrapping Up
- Let us review and substantiate all meeting invoices prior to payment
- Let us provide customized post-meeting reports tailored to your event
- Let us tabulate meeting evaluations, including registrant comments, and communicate with attendees regarding meeting follow-up and to connect registrants with their CME opportunites
- Let us provide attendees with an online evaluation system, with real-time results for program planning committee
Our Services
I’ve had the pleasure of working with your wonderful team over a number of years. In every case, I’ve found that from the initial RFP to contract negotiation and execution of the event, your team has been professional, well versed in the program and a delight to work with. The positive culture you’ve built shines through with each manager and the client they represent. I always look forward to working with your team.
Laurie Meacham
Director of National Sales - The Broadmoor